Sample Access Agreement

A model of the data access agreement is provided below. The presentation and text example are provided as a guide and must be adapted to the specifics of each set of systems/data. Identify the data owner (by name and/or roll) and identify the data to be accessed. Capture or provide (depending on the connection) the user`s name and location and the responsibility that requires access to the registration. The purpose of the data access agreement is to define the conditions under which users have access to the data indicated and to obtain an express acceptance of these conditions by a user before he or she has access to the data. When my employment ends at university or my professional responsibility no longer requires access to the data or the extent of the required access changes, I have a shared responsibility with the Data Proprietor to ensure that my access to the system is properly revoked or changed. If my access is not changed in time, they will notify the data owner. Designation of data sensitivity. The data [registration name] in [system name] is classified as UC P1-P4 (formerly UCB PL0-PL3) and data protection is established accordingly. I agree to preserve the quality and integrity of the information I access and to protect the privacy of the personal data of someone I access.

(Example of a UC P2/P3 (formerly UCB PL1) System in which users enter and edit records:)I recognize that Berkeley must have strict control over access to personal data that combines a person`s name or initials in combination with: Resource Proprietors must put in place data access agreements defining the appropriate use and access to the data covered, procedures for obtaining waiver authorization. Incomplete and inconsistent formal agreements on terms and conditions can lead to the negligence of staff and contractors in the processing and dissemination of sensitive data. and will not enter this data or any other level of data protection 2 into the system [system name]. I will get permission from the owner before transferring [system name] data to someone who has not accepted the terms of this data access agreement. Data protection in this system is governed by the following law, the following directive and regulation: — I agree with the terms of this data access agreement.

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